[JOB VACANCY] – INCHAM OPERATION & EVENT MANAGER AND OFFICE SECRETARY
We are looking for an Operation & Event Manager and Office Secretary with a “can-do” attitude to assist our organization with operations in HCM city.
JOB DESCRIPTION
OPERATION & EVENT MANAGER
Responsibilities
- Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, and overseeing supplies and equipment.
- Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly.
- Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems;
- Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships.
- Working with various government departments, negotiating with various parties, giving problem solutions.
- Planning, budgeting, executing & supervising the chamber’s activities/ events.
Required skills and qualifications.
- Two or more years of experience in office management/event management.
- English fluency is a must.
- Strong time-management, negotiation and team management skills, high degree of flexibility, and excellent multitasking ability
- Ability to maintain confidentiality of organization information.
Preferred skills and qualifications
- Bachelor’s degree or equivalent
- Proficient in MS Office & experience with online platforms
- Having working experience at Business Chamber/ Association is a plus.
OFFICE SECRETARY (ADMIN + ACCOUNTING)
Responsibilities:
- Administration: Handling basic office tasks, such as answering emails and phone calls, ordering and storing office supplies, equipment.
- Board Support and Coordination: Providing administrative and secretarial support to the Board.
- Financial and Bookkeeping tasks: Monitoring costs and expenses for budget preparation, payroll and other payments, preparing invoices, managing pending payments.
- Membership Management: Processing and onboarding new members, maintaining up-to-date membership information, and managing communication and coordination regarding membership types and sharing fees.
- Human Resources Administration: Updating on annual leave, staff information, and documentation.
- Work with vendors and suppliers.
- Support to organize chamber’s events.
Required education and work experience:
- Freshers are welcome or have 1–2-year experience as an administrator/accountant.
- Strong accounting background (Graduated from accounting or finance fields).
- Proficient in MS Office, especially MS Excel.
- English fluency is a must.
- Having working experience at Business Chamber/ Association is a plus.
Required soft skills:
- Good time management.
- Good interpersonal skills.
- Detailed, accurate and proactive.
- Excellent organizational and multitasking abilities
- Familiarity with organizing events is a plus.
Benefits:
- Social & Health insurance (after probation).
- Dynamic working environment
- 12 annual leave days per year, all Vietnamese public holidays according to law.
- Salary: Negotiation
Working Time:
- Start working date: After Tet or immediately (Interview can be done online)
- Monday to Saturday, 8.00 – 17.00
- Address: Room 1101, 11th Floor
Saigon Riverside Office Center, 2A – 4A Ton Duc Thang, Sai Gon Ward, HCM
Application
- Register yourself only at: https://forms.gle/ZYiT1JJiyTgpEJjr8
- The form will be closed when we find the suitable candidates.
Please contact INCHAM Secretariat: incham@gmail.com – Hotline: 0911 418 132 – for any questions.
